Administrative Assistant to the Executive Director


Administrative Assistant to the Executive Director

Petawawa Military Family Resource Centre
Location: Petawawa, Ontario
Posted: February 1st 2024
Deadline: February 13th, 2024
Salary: $20.48-$24.05 per hour

The Petawawa Military Family Resource Centre (PMFRC) is a non-profit organization with the responsibility of addressing the needs of military families. We provide programs and services that serve, involve, and advocate for our military community, its members, and families, and address the unique military lifestyle challenges, resulting in an enhanced quality of life. The PMFRC envisions a community of strong, capable, resilient Canadian Armed Forces families.

We are recruiting for an Administrative Assistant to the Executive Director. This is an indefinite, full-time contract position to start in February 2024. This position is 37.5 hours per week, working Monday-Friday from 8:00am to 4:00pm. Occasional evenings will be required.

This is a high-level Administrative Assistant position and serves as the primary point of contact for internal and external communication for the Executive Director. This role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the PMFRC’s leadership team, board members, dignitary visitors, and other community stakeholders. In addition, the Administrative Assistant plans, coordinates, and participates in internal committees, records minutes of meetings, and assembles information and logistic arrangements for various committees, working groups, and other meetings.

A complete job description is available.

  • Grade 12 diploma or equivalent and an office administration training or course, or an equivalent combination of education, training and/or experience in supporting a senior executive or team
  • English is mandatory; French is a strong asset
  • Knowledge of computer software applications for Office 365 (word processing, spreadsheets, presentations, databases, adobe, emails, and internet browsing), virtual platforms, Teams and Zoom
  • Knowledge of PMFRC programs and services and of unique military lifestyle challenges
  • Screening requirement: enhanced reliability, criminal record, vulnerable sector, IS security procurement

Experience in:

  • office administration and records management
  • organizing meetings and schedules
  • drafting a distributing correspondence
  • the preparation of reports
  • coordinating and managing schedules
  • preparing, and organizing administrative and strategic materials
  • supporting meetings with both minute-taking and preparation of the meeting

Conditions of Employment

  • Requirement to be fully vaccinated (two doses of an approved COVID-19 vaccine).
  • Adhere to all PMFRC policies and procedures including policies regarding privacy code and confidentiality.
  • Participate in and assist with all special events when required.
  • Provide proof of any applicable registration with the respective regulatory body if applicable.
  • Ability to provide a clear criminal record check, obtain an enhanced reliability security clearance, and vulnerable sector screening (current within 6 months).
  • Valid driver’s license with access to a reliable vehicle for work-related travel and requisite driver’s insurance.
  • Travel within the County of Renfrew.
  • A thorough understanding of Canadian Armed Forces communities, systems, and policies to effectively assist families in accessing appropriate services and supports.
Additional Information

Closing: February 13, 2024

What we offer:

  • Health benefits - medical, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
  • Work-life balance – Paid and unpaid leave (vacation, family-related, and sick leave).
  • RRSP – 2% matching RRSP after one year of employment.

If you wish to become a member of our team, please submit both a cover letter and resume in a Word or PDF format; clearly demonstrating how you meet the required qualifications stated above. Please include your daytime contact number and email address.

PMFRC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Contact Information
Rebecca Wasson, Finance Manager
Petawawa Military Family Resource Centre
Petawawa, Ontario, Canada

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