Unit Assistant

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Unit Assistant

The Children's Aid Society of Stormont, Dundas and Glengarry
Location: Cornwall, Ontario
Posted: April 6th 2019
Deadline: June 5th, 2019
Description:

The Children's Aid Society of Stormont, Dundas and Glengarry is recruiting for a unit Assitant. This is a permanent, FLS position.

Major Responsibilities:

  • Provide all typing and word processing services for child protection worker staff and management staff
  • Upload all agency documents to the information system
  • Scheduling and cancelling various meetings via outlook calendar as well as scheduling of room bookings
  • Ability to edit documents in both official languages
  • Attend meetings and take minutes (occasionally)
  • Prepare all outgoing mail for assigned staff, ready for posting
  • Provide relief at reception daily (lunch breaks and when the receptionist is absent)
  • Develop a thorough knowledge of all departmental requirements as they relate to secretarial services, (i.e. screening procedures, court preparation, etc.) and to relieve other unit assistants when the need arises
  • Contribute to the development of agency policies and procedures, as required
  • Maintain files according to agency standards
  • Take responsibility for the maintaining of records (files)
  • Share responsibility for the form requirements of the agency
  • Carry out other duties which may from time to time be assigned by the Administrative Coordinator
  • Assist in the collection, preparation and organization of materials for audits
  • Knowledge of Microsoft Office environment with high proficiency in Word and Excel and the ability to work with an information system database
  • Strong ability to work with the Adobe program
Qualifications
  • Grade 12 secondary school diploma at a minimum; preferably a college degree related to the position
  • 3-5 years of experience in clerical/secretarial work and/or relative experience
  • Ability to communicate in both official languages
  • Proven ability to work independently and ability to take initiative
  • Ability to work effectively in a team
  • Demonstrated ability to work under pressure and show flexibility
  • Strong ability to organize and prioritize work
  • Proficient in Child Protection Information Network (CPIN) search is a valuable asset
  • A valid driver’s licence and have access to their own vehicle
  • High level of confidentiality
Additional Information

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), the Children’s Aid Society of the United Counties of Stormont, Dundas and Glengarry will provide accommodation, accessible formats and communication supports for the interview process upon request.

We thank all interested applicants; however, only qualified applicants will be contacted for an interview.

Contact Information
The Children's Aid Society of Stormont, Dundas and Glengarry
150 Boundary Road,
Cornwall, Ontario, Canada
K6H 6J5

Email: humanresources@cwcas.ca
Website: www.cwcas.ca
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