Payroll and Benefits Administrator

Payroll and Benefits Administrator

About Nigig Nibi Ki-win Gamik Society

Algonquins of Pikwakanagan First Nation has come together to create and assert Nigig Nibi Ki-win, which name came to the AOPFN Tanakìwin by way of our naming ceremony conducted in accordance with Inàkonigewin. For greater certainty, our inherent right to self-government, as affirmed by the United Nations Declaration on the Rights of Indigenous Peoples and s. 35 of the Canadian Constitution Act, 1982, includes jurisdiction in relation to the wellbeing of Ninìdjànisinànig, Weshkinìgidjig, and their families.  Algonquins of Pikwakanagan have cared for our Ninìdjànisinànig and Weshkinìgidjig in accordance with our customs and traditions. Ninìdjànisinànig, Weshkinìgidjig, and their families thrived because they were immersed in their language, connected to the land, and cared for by their people. Inàkonigewin has governed these lands for millennia, well before any colonial laws were brought and imposed on our people and lands. By asserting this Law through Nigig Nibi-Ki-win, we are not bringing into force a new law, but using our knowledge of Inàkonigewin to provide aid to our people in a modern context, in a way that cares for them, our ancestors, and our descendants. The only way to undo the damage that has been inflicted on our people by colonial governments is to re-assert our inherent right to care for our Ninìdjànisinànig and Weshkinìgidjig.

About The Position:

We are recruiting for a Payroll and Benefits Administrator. This is a full-time position.

The Payroll and Benefits Administrator will provide administrative support and assistance regarding employee compensation.  The candidate will undertake a variety of tasks such as entering payroll information, calculating wages, and making payments. Additional duties include coordinating benefit entitlement and enrollment, addressing staff queries, making adjustments, facilitating claims, and processing remittances.  As the benefit administrator, this role will be responsible for pension and benefit administration and reporting.

Responsibilities:

• Collect and verify timekeeping information for all employees
• Complete all year-end reporting requirements
• Prepare monthly payment requisitions for deductions at source, pension contributions, WSIB and EHT
• Process and file ROEs
• Maintain and update the payroll system software, paper and electronic employee records
• Produce reports for month-end accounting procedures and the year-end audit
• Complete administrative reporting obligations
• Stays current and informed regarding updates to the Canada Labour Code
• Investigate and resolve any payroll discrepancies
• Assists employees with enrolling in benefit programs
• Collaborates with benefit providers and insurance carriers
• Assists in analyzing benefit plans and options, benchmarking against industry standards, and recommending changes or improvements to the benefits package
• Ensures the protection and privacy of all information and records
• Performs general office and administrative duties as may be assigned

The role requires experience in data entry, with a keen attention to detail, and mathematical skills to make the necessary calculations, to carry out payroll procedures in an accurate and timely manner.

• Successful completion of a post-secondary degree or diploma in human resources, business administration, accounting, bookkeeping, or payroll and benefits administration is considered an asset
• A minimum of three years of payroll processing experience
• Possess or working towards a PCP designation is considered an asset
• Experience working with First Nation people is an asset

Knowledge:

• Payroll software or systems
• Understanding of relevant laws and regulations regarding payroll and benefits administration
• Sage and Simply Accounting software
• Relevant payroll legislation, policies, and regulations
• Living and/or working with indigenous populations
• Cultural and social structure of Nigig Nibi Ki-win Gamik Society

Abilities

• Effectively organize and prioritize tasks
• To work under pressure of time constraints, unexpected changes, and competing priorities
• Develop and review payroll and benefit policies and procedures to create and maintain best practices
• Efficiently managing time and resources to meet enrollment and reporting deadlines
• Problem-solve and  work in a team environment

Personal Suitability:

• Strong attention to detail
• Strong verbal and written communication skills
• Tact, discretion, and a professional level of confidentiality
• Self-motivated, reliable, thorough, and proactive
• Sensitive to indigenous culture and values

Conditions of Employment:

• A criminal reference check

We Offer:

• Competitive salary
• Pension plan
• Long and short-term disability
• Paid sick days, vacation days, and special days
• 14 provincial and federal statutory holidays
• Health spending account (i.e. dental, vision, prescriptions)

Preference in Hiring

Nigig promotes equal employment opportunities for all applicants. Persons who identify as Indigenous will be given preference as this role serves the needs of members of Algonquins of Pikwakanagan First Nation. Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to a) the qualified indigenous person who is a member of Algonquins of Pikwakanagan First Nation, then to b) the qualified Indigenous person, then to c) the qualified non-indigenous candidate.