Executive Assistant to the CFO, Financial Services and Corporate Affairs


Executive Assistant to the CFO, Financial Services and Corporate Affairs

Reference Number: 20-608
Providence Care
Location: Kingston, Ontario
Posted: January 23rd 2021
Deadline: March 24th, 2021
Salary: $29.50-$34.70 per hour

Providence Care is Southeastern Ontario’s leading provider of specialized care in aging, mental health and rehabilitation. Continuing the legacy of our founders, the Sisters of Providence of St. Vincent de Paul, our organization consists of Providence Care Hospital, Providence Manor our long-term care home, the soon-to-open Providence Transitional Care Centre, and more than 20 community-based mental health and support services across the region. Fully affiliated with Queen’s University and St. Lawrence College, Providence Care is a member of the Council of Academic Hospitals of Ontario and is centre for healthcare, education and research.

We are recruiting for an Executive Assistant.

The Executive Assistant (EA) acts independently, with minimal supervision to provide broad-based support, liaison and assistance to the Chief Financial Officer (CFO) and corporate affairs portfolio. The incumbent also relates to and provides assistance to the senior leadership team, other staff or stakeholders as required. The EA will ensure that all issues are dealt with in a timely and efficient manner, either through direct handling or through referral to other appropriate individuals. The EA will make effective decisions related to identification, analysis, problem-solving and distribution of presenting issues, referral of issues emerging from the daily work of the CFO’s office or referred to the CFO’s office by staff, clients, families, and members of the public.

  • Minimum of five years of experience in a related field, supporting a senior executive, including three years of experience in minute taking, preparing agendas, participating in group work and coordination of meetings
  • Completion of two-year minimum) post-secondary education in business, legal, finance or office administration or related field; equivalent combination of education, training, and recent related experience may be considered
  • Prior experience in a legal, accounting or finance office is as asset.

Key knowledge, skills and abilities;

  • Demonstrated strong organization skills with ability to prioritize multiple competing tasks, manage a full work-load and meet deadlines in a busy environment with frequent interruptions
  • Demonstrated advanced computer skills in working with Microsoft Office Suite of products, including the use of word processing, spreadsheets, databases, project management, presentation, e-mail and desktop publishing software
  • Demonstrated effectiveness in identifying and analyzing situations and problems; suggesting viable solutions with consideration to departmental operations
  • Ability to think strategically in conducting research and problem solving and  ability to understand concepts and provide information to the stakeholders to inform decision-making
  • Demonstrated project management experience including effectiveness with concurrently organizing, planning and coordinating operational initiatives with multiple project activities
  • Demonstrated excellence in interpersonal, written and verbal communication skills including, ability to demonstrate tact and diplomacy with diverse groups of stakeholders
  • Demonstrated commitment to discretion and confidentiality
  • Demonstrated commitment to the Mission, Vision, Values, Ethics and strategic directions of Providence Care
  • Demonstrated ability to create an inclusive and welcoming environment that values each individual; respects their values, preferences and unique abilities; and mitigates against the experience of stigma
  • Demonstrated positive approach and resilience toward innovation and change, and ability to quickly adapt to evolving workplace standards of practice
  • Demonstrated understanding and alignment to, expectations and deliverables of the organizational, department and team goals; effective stewardship of resources
  • Demonstrated ability to effectively work independently with proven reliability and trustworthiness
  • Demonstrated ability to organize and prioritize work effectively, manage a full work-load and meet deadlines in a busy environment with frequent interruptions
  • Demonstrated effectiveness as a team member through collaboration, respect and effective communication
  • Demonstrated understanding and commitment to health and safety policies, procedures and applicable legislation, promoting a physically and  psychologically safe environment for everyone
  • Demonstrated good physical condition to meet the physical demands of the position and attend work on a regular basis
  • Bilingual in French and English language, preferred
Additional Information

Please send your updated resume and cover letter in one document, quoting the file number in the subject line.

Contact Liseta Medeiros, Recruitment & Staffing Specialist, 613.544.4900 x 53455 for a complete list of duties, responsibilities or inquiries.

We are committed to inclusive and accessible employment practices. Please notify the above if you require an accommodation to fully participate in the hiring process or require recruitment documents in French.

Contact Information
Providence Care
Kingston, Ontario, Canada

Email: work@providencecare.ca
Website: www.providencecare.ca
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